Webmail Applications. The rules of communication in software.

Webmail applications. Regardless of whether you use email software or post your emails through a website, you will need to back up or archive your data. Because the loss of these emails and this address book will be irrevocable if you are not careful. If you use e-mail software, your data will be saved if you make a copy of your hard drive. If you use “gmail”, “Yahoo” or “live mail” or any other email on the Internet, you must rely on this server to take care of your data. If necessary, there is software synchronization between your computer, tablet and mobile phone. These programs can also synchronize and save your data, but the task is more complicated.

Professional e-mail service. Basic rules for communicating by email. You do not need to go to the etiquette textbook before starting an oral conversation, picking up the phone or writing a “real” letter: we all learned the unspoken rules of these basic means of communication.

The rules of communication by e-mail (from network etiquette) are ignored. We suggest you view them. – Use email sparingly. Do not drown your penpals under emails. Limit the number of messages sent as much as possible. In particular, avoid participating in a traffic channel. One of the rules will be that you do not write in an email that you could not say to the person concerned. Identify yourself!

Industry standards of webmail. You are interested in making your emails recognizable, so that your recipients open and read them. To do this, feel free to include your first and last name in the “Sender” field when setting up your email software. Remember also that an email signature may contain your name and contact information. Select the correct recipients. The email should be addressed to interested parties. Post people who need to be informed only in an exact copy (Cc :). If this practice is well implemented, the recipients in the copy should not respond to the email, but only read it. Beware of mass mailings. If you need to send an email to a large number of recipients, put the addresses in the field of the blind copy (Bcc: or Bcc :). Thus, each recipient will not know about the list of recipients.

Set priorities for messages. If necessary, assign priority (importance) to the message to be sent. The people to whom you send your email will closely monitor your message. Warning: if you send all your letters in “high priority”, you cannot be trustworthy. Set priority only for urgent messages. View your posts. Although the tonality of an email is less formal than the tonality of a written letter, try to follow the rules of spelling and grammar. Feel free to use the spelling tools of your messaging software. 

Do not forget courtesy, while avoiding complex formulas or pompous (in the style of “please accept the expression of my feelings in the best way”). Simple expressions, such as “good for you” or “best wishes,” are popular. Avoid capitalized words. Capital letters in emails are equivalent to CRIER. Better to avoid spelling full words in capital letters. Think twice before forwarding the letter. You are about to forward the letter. But do you have permission from the author? As disclosing the contents of a private conversation to a third party can be harmful. Avoid confidential information. Never send confidential information by email, especially your credit card number, secret codes and passwords.

For the first letter, be careful with the number of files or photos that you add. Do not think that your correspondent has an Internet connection as fast as yours. Do not always reply to all letters that you receive. Be careful because emails are the gateway to viruses of all kinds. If you receive letters from people you do not know, or letters that you did not request, destroy them. When sending a message, do not forget to put your message in HTML format so that the browser displays the graphics, fonts and elements included in the message. Clean your rubbish often so that the emails you destroy are truly like that. Because the first action just sends them to the basket.